Template contract for a homestay

Version of 25 Oct 2026

Every stay is agreed by this contract, signed by the family when it accepts the request and by the student during the formalities. Each copy adds the particulars of the stay.

The particulars of each stay

• The parties: the family and the student, with their full names.
• The dates, the number of nights, the room, its bathroom and the meals.
• The services declared by the family: laundry, sheets and towels, cleaning of the room, use of the kitchen, wifi.
• The house rules of the family.
• The price of the stay and the schedule of its payments.

1. What this contract is

A stay of the student in the family's home, as a guest: a room in the home, with the meals and services above. It is not a lease.

2. The family commits to

Host the student on these dates, in this room, with the meals and services declared.

Tell We Made Room at once of anything that prevents the stay.

3. The student commits to

Respect the house rules and the household's way of life.

Take care of the room and the shared spaces: the student answers for the damage they cause. A civil liability and assistance insurance is recommended.

Say how and when they arrive in the arrival form, and agree with the family on where and when to meet.

4. Cancellation

More than 60 days before the arrival, cancelling costs nothing. From 60 to 8 days before, the first 7 nights are due; 7 days or less before, the first 14 nights, at the price of the stay.

The family may cancel until the arrival: the student is then refunded in full. A cancellation by the family 60 days or less before the arrival is late: the fees the payment provider kept on the stay are withheld from the family's next payouts.

5. Leaving early

The student may leave early with 7 nights' notice. The nights due run to the end of the notice, or to the real departure if later, at least 14 nights in all, at the price per night of the stay. The rest is refunded.

6. Problems

In danger, call the emergency services and the police: their numbers are on the emergency sheet. We Made Room is not an emergency service. Any problem is reported on the page of the stay: We Made Room reviews it later, and may hold the family's payouts meanwhile.

7. Contact details

Each side receives the other's contact details once the first period is paid, for this stay only.

8. Staying longer

The stay can be made longer from its page: the student, or the institution that pays, asks for a later departure, and the family accepts it. The contract then runs to that date, on the same terms and at the same price per night; the new nights are charged and paid like the others.